Jan 06

Council meeting minutes: September 2007

Minutes of the Meeting of Old Bolsover Town Council

Held at 6.45pm on Tuesday 11th September 2007 at the Town Hall, Cotton Street, Bolsover, Chesterfield

Present:

Coun. T. Bennett - Chair

Councillors L. Anderson, R.J. Bowler, M. Bowler, D. Bratt C.P. Cooper,

J Dixon, R. Fulleylove, M. Reed, R. Reed, T. Rodda, J. Woodhead

In attendance:

D Kee – Town Clerk

CPSO’s Ben Perry and David Holmes

Derbyshire Times Reporter

CHAD Reporter

9 Members of the Public

Open Forum

Members of the Allotment Association attended, together with their nominated spokesperson, Acting Chair, who asked questions regarding the proposed sale of “phase one” of the Oxcroft Allotment Site. Answers were provided by the Clerk to the various questions asked.

Several comments were made by the Acting Chair as follows:-

1.The Association is not opposed to swimming baths.

2.The Council has not encouraged the take up of allotments.

3.Allotments are a must to health and welfare.

4.The Association are against all disposal moves.

5.Other Districts, North East Derbyshire, have no vacancies, illustrating how allotments have not been marketed by the Council.

6.All Tenants should have been invited to the previous Allotment Association debate.

The Council agreed to formally acknowledge and provide answers in writing to the various questions raised.

49.Apologies for absence

There were no apologies.

50.Members’ Interests

Members were reminded by the Chair of the need to complete and keep up to date the Register in-keeping with the Town Clerk's letter and verbal instructions.

51.Confirmation of Minutes

The minutes of the meeting held on 14th August 2007 be approved as a true record excepting page 34, item 2, add the Police Officer advised that it was not possible to keep a separate record of abuses of the Alcohol Control Zone provisions.

ResolvedThe above the minutes be accepted as a true record.

52.Matters Arising

There were no matters arising.

53.Police Matters

Questions were asked by members about the recent series of lead thefts from various buildings in the Town.

The CPSO advised that an intelligence led investigation was in progress, one person had been arrested and two further persons were under surveillance.

The Officer advised that reports of criminal damage had increased significantly during the previous month to 28 incidents. Overall 68 crimes had been reported.

54. Town Clerk’s Report

(1)Swimming Baths Project

The Clerk advised that the Stage 1 Sport England Bid had been successful and that agreement had been reached with the District Council on how to proceed to the appointment of a Project Manager based upon an initial £50,000 District Council funding. In addition that a further value added tax specialist meeting had been arranged to take place on the 10th October 2007. Correspondence had also been exchanged with the Government Office for the East Midlands.

ResolvedThe report be received.

(2)Orchard View Sale

The Clerk advised that the Council had formally appointed Bilton Hammond Solicitors to deal with the sale in conjunction with all other associated land owners to Barrett Homes.

Questions arose, based upon discussions with the Carr Vale Community Association regarding the re-siting and provision of a replacement play area. The Clerk confirmed that this was a condition of sale subject to the District Council taking over such responsibilities. No further detailed proposals were available regarding the matter.

Resolved

That the report be received.

(3)Assembly Hall

The Clerk referred to the funding of the works and confirmed the Assembly Hall Trustees’ support.

It was anticipated that the works would be completed by the end of November 2007.

ResolvedThe report be received.

(4)Bainbridge Hall

The Clerk referred to a meeting between the Management Committee, Police, representatives of the District Council and parents regarding various Cyber Café antisocial behaviour concerns.

Resolved

(1)No action be taken to enhance current CCTV arrangements.

(2)That security arrangements be rearranged to provide static cover on the Cyber Café evenings.

(3)The Clerk attend future N.Gage meetings to determine action proposed and to share mutual concerns in respect of the Cyber Café.

(4)The details of a possible Management Committee, Carr Vale Residents Association representative be passed to the Committee Secretary.

(5)Rights of Way

The Clerk referred to a meeting with Derbyshire County Council to determine a pilot scheme improvement programme in conjunction with Creswell Groundworks.

Councillor R. Reed declared a Level 1 interest in this matter.

Resolved

The report be received and progress monitoring updates be provided.

(6)C.V.P. – Local Area Agreement

The Clerk advised that a meeting had been arranged to discuss the impact of such agreements.

Resolved

The Clerk attend, together with the Council’s L.S.P. representative.

(7)Workforce Matters

The Clerk referred to the present workforce performance difficulties.

In addition the Clerk also advised that the recent tractor damage is likely to result in the vehicle’s write off.

Resolved

(1)The workforces priority works approach be approved.

(2)The tractor position be noted and a further report provided based upon an anticipated need to spend capital replacement monies from the Council’s investment fund.

(8)Henton Memorial Hall

The Clerk advised that the recent inaugural committee meeting had resolved to adopt both the model constitution and agreement. The Committee had also decided upon a number of projects. In addition that a further meeting had been planned for the 4th October 2007.

Resolved

The adoption of the various model procedures and the initial project plans be noted.

(9)Cundy Road Sale

The Clerk advised that a recent right of access matter had delayed the sale and enquiries were in progress.

Resolved

(1)The Council be advised as matters become clearer.

(2)The Council’s ongoing playground investment programme be confirmed.

(10) Hornscroft Park

The Clerk advised that SMP were in the process of preparing a play area plan to refurbish the existing site, not prejudicial to the proposed swimming baths development.

Councillor R Reed declared a Level 1 interest in this matter.

Resolved

The plan be shared with Council subject to the observations of the Friends of Hornscroft Group.

(11)Hornscroft Friends’ Group

The Clerk advised that a meeting had been scheduled to take place on 21st September 2007 and that the Group had agended the consideration of a constitutional change to the Friends of Bolsover Parks.

Councillor R Reed and Councillor J Woodhead declared a Level 1 interest in this matter.

Resolved

(1)The Council acknowledges and supports the proposed change.

(2)The Group be supported in promoting community ownership and future fund raising involvement in the Council’s parks.

(3)The Council’s proposed park investment and improvement plans be shared with the Group encouraging the communities’ ideas.

(12)Incidents

The Clerk highlighted incidents at Bainbridge Hall, The Town Hall and Depot.

Resolved

The Council write to the Chief Executive, Bolsover District Council to explore joint security working in respect of the Depot site.

55.Bolsover Local Strategic Partnership

The Clerk referred to the agenda in respect of the Community Health and Wellbeing Action Group.

In addition the Clerk drew attention to the meeting to be held on the 18th September 2007, especially item 4, Matters Arising Communication Protocol given that this Council had achieved the deadline set for comments it was also observed that a further meeting had been scheduled for the 6th December 2007.

Resolved

(1)The Council’s representative consider the outcomes of the Health and Wellbeing Group and their need to be represented at such meetings.

(2)The Council’s representatives provide feedback in respect of the communication protocol along with other matters, following the 18th September meeting.

56.Town Centre Management Group

The Clerk advised that the next meeting would take place on the 20th September 2007 and that the agenda had been circulated.

Resolved

The Council’s representatives provide feedback appropriate to the matters discussed.

57.Correspondence Received

The Clerk referred to the items of correspondence and drew attention to:-

1.New Bus Stop, Welbeck Road.

The Clerk advised that a service stop for services 46 and 73 travelling into Bolsover had now been introduced.

Resolved

The report be received.

2.Chief Constable’s Charity Walk

The Clerk advised that monies were being raised for five nominated charities.

Resolved

The Charities’ details be noted.

5.Theft of found lead from the Council’s Depot.

The Clerk advised that a letter regarding the above subject had now been received from Derbyshire Constabulary.

Resolved

The letter’s contents be noted.

6.Town Hall Roof Lead Removal

The Clerk advised that the theft was an uninsured risk and that the Council’s building policy may require review.

Resolved

(1)The necessary repairs be actioned in-keeping with the use of none lead replacement.

(2)The Council’s insurance policy(s) be reviewed on their renewal anniversary(s).

7.Letter from BDC to the Post Office Limited.

The Clerk referred to the District Council’s copy letter correspondence.

Resolved

The District Council’s action be noted and supported.

8.Letter from the DCC regarding Tree Vegetation.

The Clerk referred to the correspondence requesting the Council to remove offending branches obscuring a street light.

Resolved

A quotation to carry out the works be sought from the Highways’ Authority.

9.Letter regarding bank charge costs from National Westminster.

Resolved

The withdrawal of the £45 fee be noted.

10.Phoenix Singers

The Clerk advised that a performance was to be held on the 17th November at the Assembly Hall.

Resolved

The various arrangements and ticket cost be noted.

With the permission of the Chair the following additional items of correspondence were discussed.

14.Letter from BDC regarding planning application 07/00458/FUL. Two storey extension to the side and change of use dwelling to two flats by Mr Malkin.

The Clerk advised that the application had been withdrawn.

Resolved

The withdrawal be noted.

15.Letter and leaflets from DCC – Young Achievers Awards 2007. The Clerk advised that the deadline for submissions was 28th October 2007.

ResolvedThe date and arrangements be noted.

16.Markham Vale Liaison Committee

The Clerk advised that notification had been received of a meeting to be held on the 11th September 2007.

Resolved

The meeting arrangements be noted.

58.Planning

Councillor T Rodda, Vice-Chair, advised that as a member of the Planning Committee, Bolsover District Council, he intended not to comment on any planning applications.

1.07/00472/OUTErection of 1 pair of semi-detached two storey dwellings on land adjacent

80 Charlesworth Street, Carr Vale by Mrs Trantham

Resolved

No objections

2.07/00491/TCON Crown lift trees in area marked 1, and three beech in area 2, the seven lime trees at area 3, and the purple beech at 5 at Bolsover Castle, Castle Street, Bolsover by Derwent Treescapes Ltd

Resolved

No objections

3.07/00495/FULConservatory to rear of 2 Castle Lane, Bolsover by Mr and Mrs G Edwards.

Resolved

No objections

4.07/00499/TCONTo prune 3 trees on land to the rear of 28 Town End, Bolsover, by Bolsover District Council

Resolved

No objections

5.07/00501/FULErection of extension of kennel building comprising of 5 pens. Dunedin House, Langwith Road, Bolsover by Mr A Walpole

Councillor J Dixon declared a Level 1 interest in this matter.

Resolved

No objections