Council meeting minutes: May 2007
Minutes of the Meeting of Old Bolsover Town Council
Held at 6.45pm on Tuesday 15th May 2007 at the Town Hall, Cotton Street, Bolsover, Chesterfield
Present:
Coun. T. Rodda – Chair
Councillors L. Anderson, T Bennett, R Bowler, M Bowler, D. Bratt, P. Cooper, J Dixon, M Reed, R Reed, J Woodhead
In attendance:
D Kee – Town Clerk
P.C. Newton
Derbyshire Times Reporter
Mansfield CHAD Reporter
1.Election of Town Mayor/Chair of the Council for 2007/08
Councillor T. Bennett was proposed and seconded for the position of Town Mayor and Chair of the Council for the year 2007/08. Councillor Bennett was unanimously accepted to the office.
Councillor Bennett directly took up the position of Chair.
2.Election of Deputy Mayor/Vice Chair of the Council for 2007/08
Councillor T Rodda was proposed and seconded for the position of Deputy Mayor and Vice Chair of the Council for the year 2007/08. Councillor Rodda was unanimously accepted to the office.
Councillor Rodda directly took up the position of Vice Chair.
Open ForumThere were no members of the public present.
3.Apologies for absence
Councillor R Fulleylove.
4.Members’ Interests
The Clerk outlined the necessity to complete and to place on record the Register of Interests, maintained under Section 81(1) of the Local Government Act 2000 circulated to members and to return the form duly completed to the Town Clerk within the next four weeks for safekeeping. The Clerk also reminded Members of the necessity to keep such information up to date.
In addition the Clerk advised on the need and procedure to make Declarations of Interest in compliance with paragraph 2 of the agenda and the policy of the council. Members were also reminded that such declarations must be recorded, on the documentation provided, and submitted to the Town Clerk for placing on record.
5. Confirmation of Minutes
The minutes of the meeting held on 17th April 2007 were presented as circulated.
ResolvedThat the above minutes be accepted as a true record. There were no matters arising.
The minutes of the Special Meeting held in Committee on 1st May 2007 were deferred into Committee.
6.Police Matters
With the permission of the Chair these matters were heard as part of the comprehensive annual report received.
The items recorded are for record.
The police’s attention was again drawn to vehicles speeding in the vicinity of Station Road, Bolsover Hill and the Market Place. Reference was made to police mobile camera action on Station Road and the difficulties of proving speeding without the appropriate technical electronic evidence. The Constable promised that more attention would be paid to the issue but was unaware of the process resulting in the installation of speed cameras.
Attention was drawn to an incident which had occurred at Bolsover Hill involving a vehicle and a privet hedge. The Constable advised that the matter may have been dealt with by traffic colleagues.
The problem of vehicles travelling up Bolsover Hill in contravention of the no entry signs was seen as a “regular occurrence” The Constable promised to bring the concerns to the attention of the Beat Officer.
The Officer referred to “Operation Relentless” which was currently ongoing and expected to be in operation for a further 3/4 weeks. Additional police resources were being concentrated on certain areas of crime and Bolsover had benefited from the use of student and transfer Officers.
The Officer also referred to the work of the CANN Rangers, the introduction of Police Surgeries and the increased use and benefits of CCTV.
The Constable’s attention was drawn to a person who had visited the Police Station to report an alleged spear throwing incident who had not been taken seriously.
In addition the Officer was advised of large numbers of children congregating, with consequential bad behaviour in the area of land adjacent to Jacquest Foods.
Reference was then made to a possible campaign to improve Langwith and Station Road by the introduction of speed cameras.
The support of the Police at meetings was seen as vital and the Officer observed that if there was no police presence at meetings a “complaint” should be made.
7. Town Clerk’s Report
(1)Assembly Hall
The Clerk outlined the progress made in respect of the grant funding bid to achieve DDA status for the Children’s Play Area, the objective being to submit a final bid with the support of SMP Playground Partners by the 28th May deadline.
ResolvedThe report be received.
(2)Bainbridge Hall
The Clerk advised on a partnership being forged with a private business advisor design to achieve increased use of Room 3 I.T. suite, training for the local community and improved chances of future employment.
The Clerk advised that the planned Management Committee Meeting had been cancelled and that a new meeting date of Monday 25th June at 7pm had been arranged.
The Clerk informed the Council that an approach had been received from the Police to run youth diversionary activities at the Hall. However no police budget existed. The District Council, via the Safety Partnership had indicated some monies may be available. In addition the police had indicated that they would like to arrange multiagency tasking and surgery meetings at the Hall.
Resolved(1)The efforts to increase use of the Hall’s Information Technology room be supported along with efforts to improve training and employment opportunities.
(2)The revised Management Committee Meeting date be noted and the Council representatives attend.
(3)Youth diversionary activities be supported based upon a room hire 50% charge, payable by the District Council. That both police public surgeries and tasking meetings be held free charge in rooms which would not disrupt normal hire use income, under the appropriate insurance cover arrangements.
(3)Community Voluntary Partners
The Clerk referred to an invitation to attend the official launch of the CVP.
ResolvedThe Clerk together with Councillors Cooper and Mick Reed attend.
(4)Continental Market Weekend 19th and 20th May 2007
The Clerk referred to the Market to be held on the weekend 19th and 20th May which would require the closure of part of Cotton Street and Castle Street. Businesses and effected residential properties have been advised of the closure and some had raised potential financial trading loss concerns.
The Clerk also drew attention to the emergency plan and the requirement to be in attendance to resolve any difficulties arising.
Resolved(1)Information received from businesses supporting financial losses be reviewed in-keeping with the evidence provided.
(2)The attendance and duties of the Clerk over the weekend be noted. The Clerk provide a report to the next meeting of the various outcomes.
(5)Market Place Development
The Clerk outlined the progress made to date and the various target dates envisaged by the developer. The Clerk confirmed that no archaeological remains had been found and that the removal of high voltage cable works had now commenced. In addition the Clerk referred to a meeting arranged with the Developer’s Solicitor to discuss the proposed lease documents.
The developer had asked the Council to provide a name for the development and invited the Mayor to unveil a foundation stone making the start of the building.
Resolved(1)The various development targets be noted.
(2)The findings of the archaeological dig be noted.
(3)The Clerk’s attendance to discuss the contents of the proposed lease be supported.
(4)The Council’s members provide suggested names for the development to the Clerk during the next 3 weeks.
(5)The unveiling of a foundation stone by the Mayor of the Council be approved.
(6)Land Lease Arrangements
The Clerk referred to the weaknesses of the present licence agreement and the proposed revised licence.
ResolvedThe proposed licence be adopted and issued annually to all future leaseholders.
(7)The Local Authorities (Model Code of Conduct) Order 2007 (SI No 1159)
The Clerk referred to the new Code of Conduct for Parish Council Members and correspondence received from the Standards Board and Bolsover District Council’s Monitoring Officer.
Resolved(1)The Council adopt the Model Code with immediate effect.
(2)The Council expressly opt in to option clause 12(2). The Council’s Standing Orders be amended accordingly.
(3)The Council jointly advertise adoption of the Code in conjunction with the District Council.
(4)The Standards Board and the District Council be advised of the Code’s adoption.
(5)The Code be included in the Council’s own web site and the District Council be advised accordingly.
(6)Members complete the Register of Interests in-keeping with the Clerk’s explanation and advices given.
(7)The Monitoring Officer be invited to attend the next convenient Council meeting, most likely to be July.
(8)Sale of Stone Flag Paving
The Clerk referred to the need to dispose of surplus flagstone paving.
ResolvedThe flagstones be advertised by sale by tender.
(9)Derbyshire County Council Rights of Way Minor Maintenance Scheme
The Clerk explained the offer from DCC to take part in the 2007/08 works.
ResolvedThe Council undertake the necessary works in-keeping with the scheme’s terms and conditions and make the appropriate financial claim.
(10)Incidents
The clerk outlined the reported incidents for the month of April 2007.
ResolvedThe incidents be noted.
8.Bolsover Local Strategic Partnership
The Clerk referred to the meeting to be held at Whaley Thorns Village, which coincided with tonight’s Council Meeting.
Resolved(1)The LSP be advised that the Council supports the current Board and Executive Support Group Representatives.
(2)The Council submit a funding bid to the LSP in-keeping with the beacon research and capital equipment proposals discussed by the Town Centre Management Group, to assist in the development of Markets throughout all Towns in the District.
9.Town Centre Development Group
The Clerk outlined the discussions of the Group and the information exchanged in respect of Community Safety, Operation Relentless, the use of CCTV systems, ABOS issued, Parental attitudes to alcohol drinking by under age persons, nuisance bikes and pub watch.
The District Council’s portfolio holder for Community Safety indicated that the Council would be receiving a request to sponsor a camera.
A presentation from Kevin Cooper Nottingham Rural Community Council referred to the award of a contract by SSP/Alliance to fund and regenerate Market Towns such as Bolsover.
This Officer gave support to the ideas advanced for a Beacon Markets Project and Capital investment in additional market facilities.
Resolved(1)The Report be received and support be given to the Beacon Market proposals.
10.Correspondence Received
The Clerk referred to the items of correspondence and drew attention to:-
(1)The Clerk referred to the instructions received from the Audit Commission in respect of the Council’s 2006/07 accounts.
ResolvedThe request and instructions received from the Audit Commission be complied with.
(2)The Clerk referred to a letter received from the Home-Start Family Group in respect of a Section 137 donation.
Councillor J Dixon declared a level 1 interest in this matter.
ResolvedA sum of £50 be donated from the Council’s Section 137 budget.
(3)The Clerk referred to Bolsover Sports Action Group’s Annual Sports and Youth Achievement Awards.
ResolvedMembers obtain nomination forms from the Town Clerk as appropriate.
(4)The Clerk referred to a request for sponsorship from Derbyshire Scribes.
ResolvedThe Clerk write to the group to obtain information regarding the members of the group who reside in the parish.
(5)The Clerk referred to a letter received from BDC requesting funding help with transport to interschool ongoing competitions.
ResolvedA sum of £50 be donated from the Council’s Section 137 budget.
(6)The Clerk referred to an e-mail request received from Billy Smart’s Circus to hold an event w/c 9th July 2007 on Dykes Field.
ResolvedThe Clerk negotiate a 3 day rental sum with the company in the range of £500 to £1,000.
(7)Letter from Clowne Community Transport referring to a second User Group Meeting to be held on 11th July 2007 at 10am.
Councillor L Anderson declared a level 1 interest in this matter.
ResolvedCouncillor L Anderson be nominated to attend.
11.Planning
Councillor T Rodda, Vice-Chair, advised that as a member of the Planning Committee, Bolsover District Council, he intended not to comment on any planning applications.
1.Additional information and/or revised plans
06/00687/FULMAJResidential development, construction of estate roads and parking courts (former Mercol Site) at Mercol Products 18 Carr Vale Road, Carr Vale, Bolsover by Gleeson Homes
Resolved(1)The Council reiterate its highway impact concerns.
(2)The Council highlight the detrimental impact on the valley’s drainage system.
2.07/00184/FULProposed 3 bedroomed Dormer Bungalow on Land to Rear of 233 Shuttlewood Road, Bolsover (building site to rear of 229 and 231) at 233 Shuttlewood Road, Bolsover by Mr B Cuffs
ResolvedThe Council object on the grounds of highway access and egress concerns.
3.07/00199/FULSingle storey extension to the side, loft conversion with dormer windows to the rear of 2 Norton Avenue, Shuttlewood by Mr Vere
ResolvedNo objections.
4.07/00218/FULSingle storey extension to side and rear of 125 Shuttlewood Road
by Mr J Price
ResolvedNo objections.
5.07/00219/FULSingle storey extension to front of 36 Bolsover Hill, Bolsover by Mr David Parkinson
Councillor R. Bowler and M Bowler declared a level 1 interest in this matter.
ResolvedNo objections.
6.07/00221/REMErection of 2 detached two storey dwellings on land adjacent to 235 Shuttlewood Road, Bolsover by T.T.L. Developments Ltd
ResolvedThe Council object on the grounds of highway access and egress concerns.
7.07/00229/TPOFelling of tree to front of 7 Smithson Avenue, Bolsover by Mr J Hurst
ResolvedThe matter be left to the District Council to decide.
8.07/00237/FULErection of 2 storey building to rear to create four flats at 2 Market Place, Bolsover by Castle Construction
Councillor T Bennett declared a level 1 interest in this matter.
ResolvedThe Council object on the grounds of highway access and egress concerns.
9.07/00242/ADVErection of one illuminated fascia sign and one illuminated hanging sign at Lloyds TSB Bank Plc, Cotton Street, Bolsover by Lloyds TSB
ResolvedThe matter be left to the District Council to decide.
10.07/00243/FULReplace flat roof with a pitched tiled roof over front entrance/utility room at Holmefield, Dykes Close, Bolsover by Mr J R Spencer
ResolvedNo objections.
With the approval of the Chair the Clerk read out two additional planning applications.
11.07/00288/FULInstallation of a free standing wind turbine 8 Oxcroft Estate, Mansfield Road, Oxcroft by Mr C Charlesworth
ResolvedNo objections.
12.07/00099/FULConversion of barn into residential use including raising the roof to create 1st Floor rooms, Nunnery Farm, Chesterfield Road, Shuttlewood by P Deakin.
ResolvedNo objections.
12.Election of members to finance committee
The Clerk referred to the present arrangement and formal resolution of the Council.
Resolved(1)The present arrangements be confirmed.
(2)Special meetings be held as and if necessary in compliance with Standing Orders.
13.ELECTION OF MEMBERS TO OUTSIDE BODIES
It was resolved that the following members be elected to represent the Council in respect of the outside bodies.
(a)Bolsover Baths Project
Coun. J. Dixon
(b)Heritage Economic Regeneration Scheme Partnership Committee
Coun. L Anderson and D. Bratt
(c)Town Centre Management Group
Coun. Bennett, Rodda, R. Reed, R. Bowler, L. Anderson
(d)Bainbridge Hall Management Committee
Coun R Bowler, M Bowler
(e)Alchemy Liaison Committee
Coun. P Cooper
(f)Local Strategic Partnership
Coun. P Cooper, M Reed
(g)Markham Employment Growth Zone
Coun. T. Bennett, R. Fulleylove
(h)Trustees to the Assembly Hall Community Centre
Coun. T Rodda, D Bratt
(i)Bolsover Police Consultative Group
Coun. T Bennett, R. Reed
(j)DALC
Membership ceased 31st March 2007
(k)Hornscroft Beacon Park Partnership
Coun. R Bowler, J Woodhead
(l)Hornscroft Friends Group
Coun. R. Bowler
(m)Henton Hall Management Committee
Coun. J Dixon, T. Bennett
(n)Christmas Festival Committee
Coun. T. Bennett and T. Rodda
CHAIR
Please use the buttons above to scroll.
:: quick contacts
The Town Hall
Cotton Street, Bolsover
Derbyshire
T: 01246 823809
F: 01246 824981
welcome | locations | councillors | bulletin board | links | meetings | feedback | help | terms (c) Old Bolsover Town Council 2006/7
Navigation
