Jan 06

Council meeting minutes: February 2007

Minutes of the Meeting of Old Bolsover Town Council

Held at 6.45pm on Tuesday 13th February 2007 at the Town Hall, Cotton Street, Bolsover, Chesterfield

Present:

Councillor Rodda - Chair

Councillors L Anderson, T Bennett, R. Bowler, K. Bowman, D. Bratt, J Dixon, C.P. Cooper, K. Dudhill, J Woodhead

In attendance:

D Kee – Town Clerk

CHAD Reporter

P C Oldale

PCSO Weslox

1 Member of the public

Open Forum

The Chair explained that the Open Forum gave members of the public an opportunity to comment on items which are on the agenda or any other relevant item.

The member of the public present drew attention to three distinct sites giving cause to public safety concerns.

The wall to the rear of the High Street Garage. The walled planting area fronting the Co-operative Supermarket and the walls situated in the Cavendish Precinct.

Resolved(1)The Clerk write to the District Council to ascertain if the High Street (Back Hills) and Cavendish precinct sites are in their ownership, advising on the concerns expressed.

(2)The Council’s representative discuss the matter with Co-operative Society Management and advise the Council, via the Town Clerk accordingly.

90.Apologies for absence

There were no apologies for absence

91.Members’ Interests

Members were reminded by the Chair of the need to complete and keep up to date the Register in-keeping with the Town Clerk's letter.

92.Confirmation of Minutes

The minutes of the meeting held on 19th January 2007 were presented as circulated.

ResolvedThat the above minutes be accepted as a true record.

93.Matters Arising

Page 84 – Item 3

Bench Seat situated at the top of North View Street now removed.

Orchard View Play Area

It was reported that members of the Community had expressed no opinion in respect of the work suggested by the Community Association. The park had suffered damage since its 2005 installation, resulting in significant repair costs.

ResolvedThe matter be referred into Committee for further detailed consideration.

94.Police Matters

The Chair invited the Town Clerk to outline several significant incidents associated with the abuse of Bainbridge Hall users. In addition the Clerk advised that two business owners had indicated that they were prepared to petition the Council given their lack of confidence in policing in the Town, especially effecting their individual businesses.

Reference was made to an incident which occurred at the Pizza Takeaway where customers had been imprisoned by a gang throwing ice balls. It was alleged that police contact had been made using the 0845 phone number via the District Warden Service, however, the police advised that they were attending a bus shelter incident. It being understood that unless the emergency 999 number is phoned, police will determine the priority extended to individual requests received.

P.C. Oldale, the recently appointed Beat Officer introduced herself to the members of the Council, commenting that she had been present at Council meetings before.

The Officer explained that police time was being concentrated on Carr Vale, New Bolsover, Sand Hills and the Market Place area of the Town. However, these were widespread and therefore created some quick response problems.

The Officer promised to report the matters referred to, to the Sergeant for further action as might be appropriate.

The Officer advised that it was the police’s intention that Carr Vale and New Bolsover Areas would receive special attention, with a residents’ meeting planned, to look at specific issues and problems. Letters had been distributed to properties in the area to inform them of the intended meeting, Monday 26th February at the District Council’s Offices.

In addition the Officers informed the Council that members of the force were now in possession of head cameras, an extension of the good quality CCTV coverage available in the Town. Overtime working was also in operation to cover nuisance investigations, supporting the Beat Officers who were on duty in the Town.

Members of the Council commented that they should be invited directly to attend any planned meeting(s).

The Officer went onto advise that the ASBO Officer was in the process of drawing up further ABC's and ASBO notices which would be issued in the next few weeks, this could lead to eviction and other actions.

The Chair advised that matters had become serious in the Carr Vale area; given that a letter received, alerting the Council to the problems the community were suffering, had not been signed because of the author’s fear associated with identifying themselves.

The Officer presented 2 weeks crime statistics available from December 2006. January 2007 statistics were complete but no detection information was available for any of the two months.

December Crimes Recorded – 34

January Crimes Recorded 69

95. Town Clerk’s Report

(1)Bainbridge Hall

The Clerk referred to the next meeting of the Management Committee, scheduled to take place in March, at which it was anticipated both the lease addendum and 2007/08 charges would be formally accepted.

The Clerk advised that the Committee had also decided to purchase, and have installed, 9 vertical blinds, to the Main Hall and this work was scheduled to take place on Tuesday 20th February.

In addition the Clerk also referred to a “suitable” surrounding area picture which the present Committee Treasurer and long term supporter of the Hall wished to donate.

Resolved(1)The information in respect of both the addendum and charges be noted.

(2)The donation of a picture be accepted and installed in a suitable position on the landing of the First Floor. The Treasurer be thanked for the donation of a picture.

(2)Hornscroft Park

The Clerk referred to the work being undertaken with the Council’s consultants to submit a pre-application, £50,000 Project Planning Grant Bid.

The Clerk also referred to the success of the Inaugural meeting of the Friends’ Group, the adoption of a constitution and officers. The Clerk also drew attention to Community Questionnaire currently circulating and the activities of the Friends to ensure target numbers of questionnaires were completed.

In addition, the Clerk advised upon the present intentions of the Church Authorities in respect of the “Parish Rooms” and any future possible link to the Park’s redevelopment.

The Clerk also referred to a letter received from the District Council confirming its supportive funding position, which revealed an approximate anticipated £10,000 shortfall of funds available, based upon information previously received, notwithstanding the further £150,000 needed.

ResolvedThe Report be received and the Town liaise further with the Bolsover District Council Regeneration Officer to evaluate how funding needs might be progressed.

(3)Henton Memorial Hall

The Town Clerk advised on the progress of the refurbishment works scheduled to be completed by 31st March 2007.

In addition the Clerk referred to the letter and notices inviting community members and users to join a Management Committee.

The Clerk also advised on the latest key holder situation.

ResolvedThe report be received and the Management Committee objectives be progressed via the local member(s) as appropriate.

(4)Station Road - Old Bolsover Hill

The Clerk referred to the latest set of correspondence with the District Council’s Planning Department and further discussions with the adjoining partner, landowner.

ResolvedA specialist planning opinion be obtained, at no initial cost, in conjunction with the adjoining land owner.

(5)Market Place Development

The Clerk referred to the progress made to date and the likely timescale for the proposed development. It was noted that formal planning permission could not be obtained until completion of a satisfactory archaeological dig outcome.

The Clerk advised that it was anticipated that the dig would commence in April or May, subject to the District Council’s lease opinions.

ResolvedThe report be received.

(6)Continental Market – Weekend 19th/20th May 2007

The Clerk referred to the satisfactory bid received in respect of the Market to be held on the weekend 19th and 20th May 2007. He drew particular attention to the need for adequate stewarding and road signs.

In addition he referred to a meeting held with the Food and Drink Fair partners and a proposed further meeting with the Emergency Planning Events’ Officer scheduled, to be held on the 1st March 2007.

ResolvedThe Clerk attend all necessary meetings associated with joint event planning and ensure appropriate road signs etc are available within the anticipated income budget.

(7)Health Act 2006

The Clerk referred to the proposed No Smoking Policy document prepared as a consequence of the Health Act 2006.

ResolvedThe Policy Document be adopted and all employees, tenants and future users be advised accordingly

(8)Incidents

The Clerk referred to the various incidents at Council owned sites drawing particular attention to increased incidents in the Carr Vale area.

ResolvedThe report be received and appropriate action be taken to monitor the situation and its possible effects upon employees and property owned.

96.Bolsover Local Strategic Partnership

Details of the next meeting were circulated to the Council’s representatives.

97.Town Centre Management Group

The Clerk referred to the meeting held on Wednesday 24th January and the interest shown in the various topics discussed. Special attention was drawn to the possible sponsorship of shop front Christmas Trees benefiting from the holsters provided by Bolsover in Bloom.

Councillor J Woodhead declared a level 1 interest in this matter

Resolved

(1)The Christmas Festival Committee be asked to investigate and develop the possibility of individual business Christmas Trees based upon the £1,000 sponsorship budget proposed, in conjunction with Bolsover in Bloom. All work to be strictly subject to adherence to relevant health and safety policies and practices.

(2)The success of the meeting group be noted and future meetings supported in conjunction with the Terms of Reference meeting schedule.

98.Correspondence Received

The Clerk referred to the items of correspondence and drew attention to:-

(1)A letter received from Mr Donald Mitchell requesting approval to carry out metal detection at the Hornscroft and other Council owned sites.

Councillor L Anderson declared a level 1 interest in this matter

ResolvedMr Mitchell be advised that metal detection was not approved on any Council owned sites.

(2)Letter from D.C.C. giving notice of the Markham Vale Liaison Committee Meeting scheduled to take place on the 20th February 2007.

ResolvedThe Council’s representatives attend and inform the Council of any matters arising as might be appropriate.

(3)Letter from Voluntary Action Bolsover advising that funding runs out at the end of March 2007 and that a dissolution meeting is to be held.

ResolvedThe report be received.

Additional Items of Correspondence

The Clerk referred to additional correspondence.

(1)Letter from Bolsover Civic Society regarding various Town Signs.

ResolvedThe Civic Society be advised that the Council has no budgetary provision for signs in 2007/08 financial year. That any detail proposal would be considered as part of the 2008/09 spend round.

(2)Letter and pamphlet from the Standards Board providing a revised model Code of Conduct for Local Authority Members.

ResolvedThe publication of a revised draft Code of Conduct be noted.

(3)Letter from NALC outlining a review of the Quality Town and Parish Council Scheme.

ResolvedThe Council await outcome of the review before proceeding further with its plans, including the Clerk’s preparation of a portfolio.

(4)Letter from D.C.C. publicising the progress and availability of the Waste Management Strategy consultation revisions, from mid February 2007.

ResolvedThe report be received.

99.Planning

Councillor T Rodda, Chair, advised that as a member of the Planning Committee, Bolsover District Council, he intended not to comment on any planning applications.

1.02/00272/OUTEA

Commercial (not major retail), Office, Industrial & Warehouse Development, New & Altered Roads including a new motorway junction), Land Reclamation, Ground Remodelling, Drainage, Landscaping & Re-use of Railheads. 360 Hectares of Land in Bolsover Staveley and Sutton Cum Duckmanton on both sides of the M1 in the Vicinity of the former Markham Colliery A632 (Chesterfield Road) Erin Road Lowgates Eckington Road Hall Lane and the A619 South of Staveley By MEGZ Ltd

Councillors T Bennett declared a level 1 interest in this matter and Councillor J Dixon declared a level 2 interest. Councillor Dixon withdrew from the meeting room whilst the matter was discussed.

ResolvedNo objections

2.06/00761/FULMAJ

Residential development for 6 three storey houses (second floor in roof space) and 9 flats in a three storey block with associated access and parking. On Land at Corner of Chesterfield Road and Woodthorpe Road, Shuttlewood by Jepstone Construction.

ResolvedThe Council objects on the planning grounds that:-

(1)All of the proposed development should consist of family homes in-keeping with the existing local housing provision.

(2)That safe access and egress to the highway is not available into Chesterfield Road.

3.06/00794/FULMAJ

Highway improvement works, site re-contouring and river corridor improvements as enabling works for future employment development on land formally known as Coalite on the North and South side of Buttermilk Lane, Bolsover by Alchemy Environmental Ltd

Councillors T Bennett, K Bowman and J Dixon declared a level 1 interest in this matter

ResolvedNo objections

4.06/00821/FUL

Single storey dwelling and detached garage at Woodside Farm, Oxcroft Lane, Oxcroft by Mr and Mrs G F Mather

ResolvedNo objections

5.07/00014/TPO

30% crown reduction of sycamore trees to side (TPO BOL32) at 52 Portland Avenue, Bolsover by Bolsover District Council

Councillor T Bennett declared a level 1 interest in this matter

ResolvedNo objections

6.07/00018/FUL

Erection of a double garage to rear and proposed loft conversion at Greenacres, Mooracre Lane, Bolsover by Mr and Mrs Koszegi

ResolvedNo objections

7.07/00022/FUL

Two storey extension to side of 17 Ridgeway Avenue, Bolsover by Mr and Mrs Street

ResolvedNo objections

8.07/00048/FUL

Single storey extension to rear of 17 Ambleside Drive, Bolsover by Mr and Mrs Woodger

ResolvedNo objections

9.07/00050/FUL

Conversion of garage to bedroom and first floor extension above and single storey extension to rear of 9 Cromwell Road, Bolsover by Miss C Mellors and Mr D Stocks

ResolvedNo objections

10.07/00052/FUL

Two storey side extension (second storey in roof) and single storey rear extension at 88 Moor Lane, Bolsover by David Rooks

ResolvedNo objections

11.07/00056/TPO

Pollard lime tree in rear garden and prune 3 lime trees to front (TPO BOL/6) at the Croft, Church Street, Bolsover by CC Newey

ResolvedNo objections

12.CM5/0106/161Proposed Surface Mining of Coal at Oxcroft Disposal Point, Mill Lane, Stanfree

Resolved(1)It was noted that the Clerk represented the Council siting the principle grounds set out above, at the D.C.C. Planning Committee hearing held on the 12th February.

(2)The matter be deferred into Committee.

With the approval of the Chair the Clerk read out three additional planning applications

13.07/00071/TPO

20% Crown Reduction Whitebeam Tree at 2 Cavendish Road, Bolsover by Stuart Mosley

ResolvedNo objections

14.07/00066/FUL

Two storey extension to rear of Farnsworth Farm and Single Storey extension to rear of Horsemans Cottage, Farnsworth Farm, and Horsemans’ Cottage, Marlpit Lane, Bolsover by Mr N Longden.

Councillor J Dixon declared a level 1 interest in this matter

ResolvedNo objections

15.07/00076/FUL

Single storey extension to side and rear of 13 Ridgedale Road, Bolsover by Mr C Robinson

ResolvedNo objections