Jan 06

Council meeting minutes: August 2006

Minutes of the Meeting of Old Bolsover Town Council held at 6.45pm on Tuesday 8th August 2006 at the Town Hall, Cotton Street, Bolsover, Chesterfield

Present:Coun. T Rodda – Chair

Councillors T Bennett, K. Bowman, D. Bratt,

J Dixon, L. Harley, B Huddless, K Dudhill, J. Woodhead

In attendance:

D Kee – Town Clerk

Derbyshire Times Reporter

7 Members of the Public

Open Forum

A member of the public requested more detailed information expanding on the agended subject headings.

It was resolved that the District and County Council representatives receive a detailed agenda, excluding "in committee" items.

33. Apologies for absence

Councillors L. Anderson, R Bowler,

34. Members’ Interests

Members were reminded by the Chair of the need to complete the Register in-keeping with the Town Clerk's letter.

35. Confirmation of Minutes

The minutes of the meeting held on 11th July 2006 were presented as circulated. In respect of Minute correspondence number 9 page 29 it was agreed that members should make individual comments to the County Council, by the deadline date set. The Council as a whole not being committed to any comment given the nature of the subject and the accepted need for such facilities.

ResolvedThat the above minutes be accepted as a true record.

36.Charity Day Presentation of Cheques

Cheques were presented by the Chair to representatives of St John's Ambulance, Bolsover Parish Church, Bolsover Rotary Club and the Women's Institute.

Resolved A general thank you statement was made by representatives.

37. Police Matters - No police representative present.

(1) An item found be deposited with the Clerk to be handed over to the police.

(2) Members commented that despite the e-mail promise received, no police officer was in attendance and that there had been no apparent follow up to the plan to visit nominated persons and organisations on a regular basis.

Resolved The Clerk maintain the established e-mail contact and advise the police of the above and any identified concerns.

38. Town Clerk’s Report

(1)Hornscroft Beacon Park

The Clerk outlined the progress made and the need to arrange the first 'Friends' meeting.

Resolved The West Ward Members, Councillor Rose Bowler be nominated to attend the first meeting planned to take place in late August 2006.

(2) Market Place Development

The Clerk advised that Central Networks had now confirmed their intention to relocate the high voltage cable by July 2007. In addition that the Developer had confirmed that it was planned that the necessary archaeological investigation works would be commenced in October 2006, subject to any District Council Planning Officer' opinions.

Resolved(1)The progress made be noted.

(2)The Council's nominated Solicitors, Nelsons of Sheffield, be provided with the necessary information in consultation with the District Council's Legal Department.

(3)Bainbridge Hall

The Clerk commented on the flooding experienced at the hall, causing damage to the main hall floor; however it was confirmed that fortunately no booking opportunities were lost.

Resolved The report be received and increased ongoing inspections be carried out of the drainage network and cellar facilities.

(4)Cemetery

The Clerk referred to a number of incidents of vandalism which had been reported to the police.

Resolved The report be noted.

(5)Resignation of Councillor Jean Timmins, North West Ward

The Clerk referred to the resignation of Councillor Timmins for ill-health reasons. The Chair and Vice Chair detailed the contribution and hard work of Councillor Timmins, a frequent attender in the service of the Council and Charity Day events.

ResolvedA letter be sent to Councillor Timmins, wishing her better health and thanks for services to the Council and other groups.

(6)Public Buildings

The Clerk outlined the fire and related risk assessment training programme involving caretaking, tenants and regular users.

Resolved The planned programme be noted and approved.

(7)Winter Festival

The Clerk detailed the comments made by the English Heritage representative in respect of their involvement with this year's event.

The Chair of the Festival Committee explained the members' disappointment in the late announcement and the withdrawal of previous support, especially to charities.

Resolved The Clerk write to the English Heritage Regional Events and Tourism Manager to establish the organisation's official position and the reason for a change of attitude, setting out the Council's opinion and previous support given to establish the Castle's position in the community.

(8)Oxcroft Colliery Memorial

The Clerk referred to a letter received from a member of the public suggesting that a memorial be established to mine working on the site.

Resolved (1)That the matter be pursued in consultation with the landlowner so as to preserve and recognise the site's heritage and working life by the establishment of a suitable memorial.

(2)The landowner be asked if they might contribute to maintaining any memorial.

(3)Any revenue consequences be established so as to inform the budget decision taking process.

(9) Fixed Price Energy

The Clerk referred to the overall effect of energy price (gas and electricity) and increases to the Council's operating budgets.

Resolved(1)A suitable supplier be invited to provide a 3 year fixed supply price for all Council establishments. Any contract be flexible to allow price decreases, should energy supply pressures ease.

(2)A similar agreement be investigated with Severn Trent Water.

(10) Anti-Social Behaviour - Back Hills

The Clerk referred to a petition received from residents affected by anti-social behaviour. It was confirmed that the resident had been informed about the Council's alcohol free zone proposals.

Resolved(1)The petition and initial assurance given be noted and approved.

(2)The District Council be formally asked to extend cover to the area by way of the proposed CCTV system.

(11)Rights of Way Minor Maintenance Scheme 2006/07

The Clerk referred to the agreement offered, the related administrative demands and the extent and cost of works to comply with the agreement.

Resolved(1)The Council enter into the agreement to provide the service.

(2)The County Council representative be asked to query, given the extent of work and the Council's actual financial contribution, the need for the County Council to consider an appropriate improvement of the current £430 annual payment made.

(3)The matter be kept under review.

(12)Use of Dykes Field and Hornscroft Park for Community Events

The Clerk referred to a request made by the District Council to use Dykes Field and Hornscroft for vehicle parking.

Resolved(1)All District Council requests be reviewed on their individual merits.

(2)The District Council be asked to sign a formal reinstatement agreement based upon a no cost use of Dykes Field.

(3)The position in respect of use of Hornscroft Park be further investigated with Welbeck Estates and the District Council informed accordingly.

(13)Workforce Activities

The Clerk outlined the work undertaken by the Workforce.

ResolvedThat the report be received.

(14)Incidents

The Clerk referred to the incidents confirmed as 1st July to 31st July 2006

ResolvedThe report be noted.

39. Local Strategic Partnership

The Council's representative advised that no meetings had taken place during the previous month. The request to utilise under spend monies to refurbish Henton Memorial Hall had received an inconclusive response. Information had also been received about the availability of Involve Community Chest monies.

ResolvedThe Council's representative progress matters and update the Council accordingly.

40. Town Centre Management Group

The Clerk referred to the progress made in respect of the proposal to introduce Alcohol Free Zones. The Clerk also outlined the Council's involvement and a request to contribute to the Community Safety Partnership along with a proposal to invite interest from businesses in the crime and disorder agenda.

Councillor Huddless declared a level 1 interest in this matter.

Resolved(1)The request to introduce Alcohol Free Zones and progress made via the District Council and Derbyshire Constabulary be noted.

(2)Members of the business community be invited to the next Management Group, scheduled to take place on 21st September at a venue to be decided.

(3)That Business Community Representatives be advised of the Council's intentions and be invited to support the initiative as appropriate.

(4)The Community Safety Partnership be informed of progress made via the District Council's Chief Executive.

(5)A letter be sent to all identified business detailing the Council's intentions and invitations to contribute.

41. Correspondence Received

The Clerk referred to the items of correspondence received.

Resolved(1)An additional item of correspondence received from the District Council Chair of the Crime and Disorder Partnership be referred to "in committee"

Councillor Bowman declared a level 1 interest in the above matter.

(2)All other items of correspondence be noted.

42. Planning

Councillor T Rodda, Chair, advised that as a member of the Planning Committee, Bolsover District Council, he intended not to comment on any planning applications.

1.06/00444/TCONVarious works to 5 trees adjacent to 11 Town End Churchyard, Hornscroft Road, Bolsover by Paul Lakin

ResolvedNo objections.

2.06/00447/REMMAJ Erection of 9 Two storey dwellings and 1 single storey dwelling at 88-92 Moor Lane, Bolsover by Chris and Janine Atkinson, David Rooke and Brian Beatty

Councillor Bennett declared a level 1 interest in this matter.

ResolvedThe Council objects to the proposal on the grounds of increased highway traffic, vehicular access and exit restrictions from the site.

3.06/00467/OUTErection of two 4 bed detached 2.5 storey high houses with integral garages on land adjacent to 235 Shuttlewood Road, Bolsover by Mr and Mrs J Goodman

ResolvedNo objections.

4. 06/00481/OUT Erection of one detached dwelling land to the rear of Hudson Bay Beer House Craggs Road Bolsover by Millersdale Building Services

ResolvedThe Council objects to the proposal on the grounds of highway safety, unsuitable access and exit.

5. 06/00455/FUL Erection of Conservatory to the side of The Old School Clowne Road Stanfree by Karon Cole and P Swinden

Resolved: No objections.

6. 06/00487/FUL Erection of Conservatory to front 6 Houldsworth Crescent Bolsover

by Mr and Mrs K French

ResolvedThe Council objects to the proposal on the grounds of the proposed building contravening the terrace 'building line'.

With the permission of the Chair three additional applications were discussed.

7.06/00491/FUL Extend existing conservatory at rear of property known as Lynholme, 118 Welbeck Road, Bolsover

ResolvedNo objections.

8.06/00492/FUL Erection of 2 single storey independent living units at the rear of site of Cromwells Public House, 80 Moorfield Avenue, Bolsover by Voyage Ltd.

ResolvedNo objections.

9.06/00519/FUL Erection of single storey extension to rear and conversion of existing garage to 9 Merlin Avenue, Bolsover by Mr and Mrs Beasley.

ResolvedThe Council have no objections subject to the proposed development having an appropriate pitch roof design.